Business letters are to date the main means of establishing business relations with the outside would. Therefore, it is vital that letters sent out should convey a good impression. High standards in an organization correspondence suggest high standards in business, and a well-presented business letter may lead to an important business contact. So neatly typed and properly worded official letters signed by the chief executive officer of the sending party are still regarded by the receiving party as the most polite and respectful form of business communication. These are accorded great and prompt attention and many will go into permanent files.
      Before preparing for a business letter, it is advisable to use the best quality of paper that is available. Single sheets of white bond paper, unruled, are the best, with the letterhead printed or engraved in black or other dark colors The most convenient size in the international travel industry and the size most generally used is 8.5¡Á11 inches that fits nicely into its appropriate envelope.
     Every well-constructed business letter is made up of ten essential parts, namely the heading, the inside address, salutation, the subject heading, the body of the letter, the complimentary close, the senders signature and identification, the designation, etc.